Booking System Information

People are more likely to book if they can do so without calling.

The Venue Administrator doesn’t need to waste time answering the same questions.

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Visitors can see hall availability and make a provisional online booking.

Manage bookings, accept online payments and send out invoices with a couple of clicks.

Simple booking management. You don’t need to be a tech expert!

One click to approve a booking and send a confirmation email.

Community

Administrator

  • With the online system, your community can:

    • See if there is space available.
    • Make booking requests.
    • Make one-off or repeat bookings.
    • Pay an invoice online.
    • Download booking forms, alcohol licence.
    • Amend or delete a booking.
    • Receive email approval.

  • Your Venue Administrator can:

    • Receive email about new bookings.
    • Approve bookings with one click.
    • Send invoices and receipts with ease.
    • Set multiple hire rates for invoices.
    • Amend or delete a booking.
    • Export booking data.
    • Save time with fewer calls!

Do you have regular bookings which you want to take by phone? No problem! You can easily add the booking to the system yourself.

You don't need tech skills to use our system.

We’ll send you an email when someone makes a booking request. You can click to review it and approve the booking. Our system sends out the approval email instantly.

The system can also send invoices for you.

You can manage everything from an iPad, a phone or a computer.

Invoicing is included for free with all Hall Booking Online subscriptions.

You can accept online payment or continue using BACS or cheque.

  • Send one-off invoices as a PDF email attachment.
  • Send one invoice for multiple events to regular hirers.
  • Accept PayPal or Stripe online payments.
  • Set hourly or fixed rates for bookings.
  • Automatically calculate amount to charge.
  • Send credit notes and receipts.
  • Personalise the invoice template for your venue.
  • Add your venue’s logo to the invoice.
  • Add extra line items to an invoice.
  • View paid/unpaid invoices.
  • Resend an invoice.

You don’t have to use our invoicing system. Our invoice data can also be exported to other applications.

Move your hall booking online. Increase bookings and reduce your administrators' workload

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  • Email: hello@villagewebdesigns.co.uk
  • Phone: 01234 567890